Privacy Policy

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Scottish Tartans Authority

Effective Date: 05/04/26
Last Updated: 05/04/26

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1. Introduction

The Scottish Tartans Authority (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, interact with us, or use our services.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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2. Who We Are

The Scottish Tartans Authority is a non-profit organisation dedicated to the preservation, promotion, and understanding of Scottish tartan heritage.

Data Controller: Scottish Tartans Authority
Contact Email: enquiries@scottishtartansauthority.com
Registered Address: Registered Office Only, 51 Atholl Road, Perth 

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3. What Data We Collect

We may collect and process the following personal data:

a) Information You Provide

• Name

• Email address

• Organisation (if applicable)

• Any information submitted via contact forms or enquiries

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b) Automatically Collected Data

• IP address

• Browser type and version

• Pages visited and time spent on site

• Device and operating system

c) Cookies and Tracking

We use cookies and similar technologies to enhance your browsing experience and analyse website performance. See Section 7 for details.

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4. How We Use Your Data

We use your personal data for the following purposes:

• To respond to enquiries or requests

• To provide information about tartans, heritage, or services

• To manage relationships with stakeholders and members

• To improve website functionality and user experience

• To send communications (where consent has been given)

• To comply with legal obligations
   

5. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

• Consent – where you have opted in (e.g., newsletters)

• Legitimate Interests – to operate and improve our services

• Legal Obligation – where required by law
   

6. How We Share Your Data

We do not sell your personal data.

We may share your data with:

• Service providers (e.g., website hosting, analytics providers)

• Professional advisers (legal, regulatory)

• Authorities if required by law

All third parties are required to respect your data and process it securely.
 

7. Cookies

Our website uses cookies to:

• Ensure the website functions correctly

• Analyse visitor behaviour (e.g., via Google Analytics)

• Improve user experience

You can control cookies through your browser settings.
 

8. Data Retention

We retain personal data only as long as necessary:

• Enquiries: up to 12–24 months

• Mailing list data: until you unsubscribe

• Analytics data: typically anonymised and retained per provider policies
   

9. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Restrict or object to processing

• Withdraw consent at any time

• Lodge a complaint with the Information Commissioner's Office (ICO)
   

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.
 

11. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of these sites.
 

12. International Transfers

If we transfer data outside the UK, we ensure appropriate safeguards are in place, such as standard contractual clauses.
 

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
 

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Scottish Tartans Authority
Email: enquiries@scottishtartansauthority.com